This guide walks through the entire TMM (Technical Intern & Specified Skilled Worker) journey โ from setting up stakeholders and apprentice orders, through candidate recruitment & selection at the LPK, training, documentation & departure to Japan, and finally the return home. Each step shows the responsible role, the menu path, and how the data connects.
Register each LPK partner, then create its login user and verify the email so the LPK can operate independently.
The company in Japan that will accept the interns. Record its profile and job needs.
The supervising cooperative that mediates between the AO and the sending side.
For the Specified Skilled Worker (SSW) route โ the registered support organisation.
Define how many interns are needed (male/female), the job category, and link the Kumiai + Acceptance Organization.
Distribute the order to one or more LPK so they can start recruiting candidates against it.
Enter each applicant with personal data, family, education & experience, then upload their documents.
Group trainees into batches and enrol them in training modules (language, skills, culture).
Record daily scores and periodic competency test results to track each trainee's progress.
Trainees who pass candidate + training checks are promoted to Apprentice, ready for departure.
Prepare Certificate of Eligibility, visa, passport and pre-departure medical records for each apprentice.
Arrange flights, transit legs and departure schedules.
Record document costs and manage trainee installment payments and receipts.
Track apprentices during their placement in Japan, including kaizen / problem-solving stories.
When the programme ends and the apprentice returns home, track their alumni status (employed, self-employed, continuing studyโฆ).
Management monitors the whole pipeline through department dashboards and reports at any time.
cms_tmm_stakeholders,
candidates in cms_lpk_candidates, trainees in cms_tmm_trainees,
apprentices in cms_tmm_apprentices, finance in cms_tmm_trainee_accountings.
A person keeps the same identity as they flow Candidate โ Trainee โ Apprentice โ Post-Apprentice via linking IDs (candidate_id, trainee_id, apprenticeship_order_id). Access is role-filtered: LPK users only see their own institution's candidates.